Borrowing priviledge

The circulation privilege of library as in the table below:

User groups Number of items Loan period Renewal

Undergraduate students

Affiliated faculty

Fulltime staff

Service contract staff

3 2 weeks  1 time
Graduate students 5 1 month 1 time
Faculty 5 Up to 6 months 1 time
Visiting students determined by library leader.
Guest/Interns/Alumni 0 0 0

Circulation regulations for library materials:

No. Material types Circulated or Uncirculated Circulation locations Notes
1 General print books Circulated

– Self-check machines (1st & 2nd Floor)

– Circulation desk (1st Floor)

– 24/7 book return machine

2 Reference materials and print journals Uncirculated – Not applicable Read at the library only
3 Audiovisual materials (CDs/DVDs) Circulated – Circulation desk (1st Floor) only
4 Books in Course Reserve collection Circulated – Circulation desk (1st Floor) only These books can be checked out for 02 hours only (01 item/user/time).


Patrons MUST return or renew all borrowed materials before their overdue time.

The renewal period is half of the original loan period. Renewals of library materials are only allowed if there has been no request for that material by others. Materials that are not overdue can be renewed in person at the circulation desk, or online.

The loan period of 06 months will be applied for faculty who borrow textbooks for course use. However, their loaned items can be subject to recall if the items are requested by other users, and they need to send a request to the library about the textbooks for course use.

Patrons need to inform library staff at the circulation desk about any damage to the materials before check-out/check-in.

When the due date falls on a holiday or when the library is closed, the due date is adjusted to the following day when the library is open.

Patrons are prohibited to misfile or hide library materials for personal use or bring physical materials out of the library without going through borrowing procedures as regulated.

All users must return all loans, fines and debts must be paid, one month before their departure days.

All mercies regarding fines and loan periods need to be approved by university senior leaders as regulated by VinUni’s document of authorization.


All loans are subject to recall after one-week’s usage. If an item is recalled, a Recall Notice will be sent to patrons via email. Patrons are requested to return materials by a new shorter due date.