Room booking

Book a library Study Room

Are you looking for a private group discussion space where you and your group can talk, discuss and study uninterrupted? The VinUniversity Library has 19 rooms available to book online. Bookings is on a first-come-first-served basis. It must be a group of two or more, and can be created by students, faculty, and staff.

The maximum period of a booking per group is 2 hours per session, 2 session per day, 4 sessions per week, all rooms combined.

Reservation may be made on the same day or at most 1 weeks in advance. If a booking is no longer needed notification of cancelation is appreciated, while failure to show up within the first 10 minutes of a booking causes the release of the booking. The Library reserves the right to revoke the booking or ask occupants to vacate a room if the activity is deemed a disruption to the Library. The Library is not responsible for the security of personal items. Any items found in rooms after the end of the reservation period will be placed in the Library’s lost and found.

No	Room number	Room type	Seat No.	Facility
1	A102	Group discussion room	8 seats	Table, chairs, flipchart, TV screen
2	A103	Group discussion room	8 seats	Table, chairs, flipchart, TV screen
3	A104	Group discussion room	4 seats	Table, chairs, flipchart, TV screen
4	A105	Group discussion room	4 seats	Table, chairs, TV screen
5	A106	Group discussion room	8 seats	Table, chairs, TV screen
6	A107	Group discussion room	8 seats	Table, chairs, flipchart, TV screen
7	A108	Group discussion room	8 seats	Table, chairs, flipchart, TV screen
8	A109	Group discussion room	8 seats	Table, chairs, flipchart, TV screen
9	A110	Group discussion room	4 seats	Table, chairs, flipchart, TV screen
10	A111	Group discussion room	4 seats	Table, chairs, flipchart, TV screen
11	A112	Group discussion room	4 seats	Table, chairs, flipchart, TV screen
12	A113	Group discussion room	10 seats	Table, chairs, TV screen
13	A114	Group discussion room	8 seats	Table, chairs, TV screen
14	A101	24/7 learning space/ Training room	80 seats	Table, chairs, projector, white board
15	A203	One button studio		Light board, green/back screen, camera, lights
16	A202	Semi-professional studio		Green/back screen, camera, lights
17	A207	Virtual reality room		TV Screen, VR facility, 360 degree camera, tables and chairs
18	A204	Innovation maker space	20 seats	16 iMacs with SPSS and other software, white board, 3D printer
19	A205	English support center	10 seats	3 PC computers, table, chairs, whiteboard
20	A212	Group discussion room	4 seats	Table, chairs, whiteboard, TV screen
21	A213	Group discussion room	4 seats	Table, chairs, whiteboard, TV screen
22	A214	Group discussion room	4 seats	Table, chairs, whiteboard, TV screen
23	A215	Group discussion room	4 seats	Table, chairs, whiteboard, TV screen
24	A216	Group discussion room	6 seats	Table, chairs, whiteboard, TV screen
25	A217	Group discussion room	6 seats	Table, chairs, whiteboard, TV screen

STEPS TO BOOK THE ROOMS IN OUTLOOK

Click here to see the instruction video or follow the steps below to book the room:

Step 1: Open Microsoft Outlook, open tab Calendar.

Step 2: Select tab New Meeting

Step 3: Fill in necessary information:

Select Rooms, choose an appropriate room-> OK

– Fill in the date and time to use the room

– Fill in email address of participants in “To” row, key in “Subject” and your message in the email body.

– You may set up the meeting Recurrence if necessary

– Click Send to finish the booking