Room booking

Book a library Study Room

Are you looking for a private group discussion space where you and your group can talk, discuss and study uninterrupted? The VinUniversity Library has 19 rooms available to book online. Bookings is on a first-come-first-served basis. It must be a group of two or more, and can be created by students, faculty, and staff.

The maximum period of a booking per group is 2 hours per session, 2 session per day, 4 sessions per week, all rooms combined.

Reservation may be made on the same day or at most 1 weeks in advance.  If a booking is no longer needed notification of cancelation is appreciated, while failure to show up within the first 10 minutes of a booking causes the release of the booking. The Library reserves the right to revoke the booking or ask occupants to vacate a room if the activity is deemed a disruption to the Library. The Library is not responsible for the security of personal items. Any items found in rooms after the end of the reservation period will be placed in the Library’s lost and found.

No Room number Room type Seat No. Facility
 1 A102 Group discussion room 8 seats Table, chairs, flipchart, TV screen
 2 A103 Group discussion room 8 seats Table, chairs, flipchart, TV screen
 3 A104 Group discussion room 4 seats Table, chairs, flipchart, TV screen
 4 A105 Group discussion room 4 seats Table, chairs, TV screen
 5 A106 Group discussion room 4 seats Table, chairs,  TV screen
 6 A107 Group discussion room 4 seats Table, chairs, flipchart, TV screen
 7 A108 Group discussion room 8 seats Table, chairs, flipchart, TV screen
 8 A109 Group discussion room 8 seats Table, chairs, flipchart, TV screen
 9 A110 Group discussion room 4 seats Table, chairs, flipchart, TV screen
 10 A111 Group discussion room 4 seats Table, chairs, flipchart, TV screen
 11 A112 Group discussion room 4 seats Table, chairs, flipchart, TV screen
 12 A113 Group discussion room 4 seats Table, chairs, TV screen
 13 A114 Group discussion room 4 seats Table, chairs, TV screen
 14 A101 Training room 40 seats Table, chairs, projector, white board
 15 A201 One button studio Light board, green/back screen, camera, lights
 16 A202 Semi-professional studio Green/back screen, camera, lights
 17 A203 Computer room 15 seats 15 iMacs with SPSS and other softwares, white board
 18 A204 Innovation maker space TV Screen, VR facility, 3D printers, 3D scanners, 360 degree camera, tables and chairs
 19 A205 English support center 7 seats 3 PC computers, table, chairs
 20 A212 Group discussion room 4 seats Table and chairs
 21 A213 Group discussion room 4 seats Table and chairs
 22 A214 Group discussion room 4 seats Table and chairs
 23 A215 Group discussion room 4 seats Table and chairs

 

STEPS TO BOOK THE ROOMS IN OUTLOOK

Step 1: Open Microsoft Outlook, open tab Calendar.

Step 2: Select tab New Meeting

Step 3: Fill in necessary information:

  • Select  Rooms, choose an appropriate room-> OK

– Fill in the date and time to use the room

–          Fill in email address of participants in “To” row, key in “Subject” and your message in the email body.

–          You may set up the meeting Recurrence if necessary

–          Click Send to finish the booking